Subject Coverage: Insects and other terrestrial arthropods. Manuscripts on systematics, ecology, evolution, morphology, physiology, behavior, biodiversity, conservation, paleobiology, and other aspects of insect and terrestrial arthropod life as well as nomenclature, biographies and history of entomology, among others, are appropriate topics for papers submitted to Entomological News. Papers on applied, economic, and regulatory entomology or on toxicology and related subjects will be considered only if they also make a major contribution in one of the aforementioned fields.
In accordance with the spirit and letter of international codes of biological (e.g. zoological, botanical, etc.) nomenclature, the editor of Entomological News recommends that name-bearing types and representative (voucher) specimens be deposited in collections where such specimens are well curated and available to qualified researchers.
Any author may submit papers. Manuscripts will be accepted from any author, although papers from members of the American Entomological Society are given priority. Authors are urged to read these Guidelines for Authors carefully. It is suggested that all prospective authors join the AES.
Send manuscripts, books for review, and editorial correspondence to the editor. All manuscripts, including scientific notes and book reviews, submitted for publication in Entomological News as well as all associated editorial communications must be sent electronically to the AES office, at this address: firstname.lastname@example.org E-mail is the preferred way to contact the editor and the fastest way to get a reply. Books for review should also be sent to the editor who will, in turn, give them to a colleague for review. The receipt of all papers will be acknowledged and, if accepted, they will be published as soon as possible.
Agreement. By submitting a paper for publication, authors tacitly agree to not submit in parallel the same manuscript to another journal. For published papers, authors agree to accept responsibility for all page, illustration, and requested reprint or .pdf charges. Rejected manuscripts will be discarded.
Scientific Notes and Book Reviews. These are much shorter contributions, typically not exceeding one (Book Review) or two (Scientific Notes) printed pages. The main difference between these types of contributions and longer papers is that scientific notes and book reviews lack an abstract and most of the main headings, except for the acknowledgments and the literature cited sections.
Reviewers. When submitting papers, all authors are requested to provide the names of two qualified individuals who have critically reviewed the manuscript before it is submitted to Entomological News. All papers, except book reviews and American Entomological Society business, are forwarded to experts for final review before acceptance. In order to expedite the review process when submitting papers, the authors are also asked to suggest the name, address, and e-mail of at least five published experts in the subject matter of the submitted paper who may be able to review this paper and who has not seen this contribution before. In order to attempt avoiding the appearance of conflict of interests, the suggested reviewers must not share work affiliations with any of the authors. Ideally, the review process should be completed within 30 days. If additional reviews are necessary, authors will be requested to suggest the name, address, and e-mail of other colleagues to whom the article may be sent. The Editor reserves his prerogative of sending the manuscript to other reviewers. Authors are also welcomed to list the names of colleagues to whom the article should not be sent, with a brief explanation. Upon return of reviews, authors will be asked to modify their papers to accommodate suggestions of the reviewers and the Editor as well as to conform to requirements of Entomological News. If authors do not modify their papers, they should specifically address, on a point by point basis, why they are not doing that.
Language and Spacing. All manuscripts should follow the style used in recent issues of Entomological News as a guideline. Authors are encouraged to consult sources, such as, Scientific Style and Format (The CBE Manual for Authors, Editors, and Publishers Sixth Edition) and similar publications for suggestions on writing scientific papers.
All manuscripts must be written in Standard English, using Microsoft Word (e.g. .doc, .rtf extensions). Articles not conforming to these requests will be returned to the authors for the appropriate adjustments. Manuscripts are to be submitted electronically via email attachments. Do not submit the manuscript in the body of the email. Images, if larger than 10MB, cannot typically be attached in which case they ought to be submitted on a CD-ROM or ZipDisk.
If electronic submission via attachment is not possible due to limitations of electronic space at the sending or receiving ends, unavailability of email, etc., we will accept “hard” versions, in triplicate, accompanied by an electronic version stored in a floppy disk, a CD-ROM, or a zip disk. Authors should be certain that the printed version being submitted is exactly what is contained in the electronic version. If an author lacks access to a computer, he or she may send the typed manuscript in triplicate.
All contents of a manuscript must be double-spaced, including summary and literature cited, with margins of at least 2-3 cm on all sides of the page. Pages should be numbered consecutively. A single blank must always follow after a period, semicolon, or comma (except within numerals and standard abbreviations such as i.e., l.c., s.str., s.l.): “Brown, A. J.” not “Brown, A.J.”; and between numerals and units of measure: “2 mm” not “2mm”, but “5%” not “5 %”. When submitting manuscripts electronically, authors can either send separate text and figure files or a single text file with embedded figures. Final versions of manuscripts and figures are needed in a digital format.
Text. Except in Book Reviews and Scientific Notes, authors should try to structure the papers into the main sections: Introduction, Methods, Results, Discussion, Acknowledgments (if any) and Literature Cited.
Keep title and subheadings short and informative. Only two subheading categories are encouraged: the primary ones standing alone, the secondary ones being followed by a period, with the subsequent text running on.
TITLE, in boldface capital letters, should be carefully composed to reflect the contents of the article, and be kept as brief as possible. Order and family ranks should be included in the title, except where not pertinent. The authors’ name, also in boldface, should follow the title. All authors’ complete mailing address, including postal code, and email (if available) should be given as a footnote to the article. Use the footnote function of your word processor. Following the authors’ name there should be a short informative – not a descriptive – section, entitled ABSTRACT, which should not exceed 150 words. The abstract, a digest of the significant contents and of the main conclusions of the paper, is what abstracting publications print and it should be written carefully. After the abstract, there should be an introduction (not labeled as such) which should provide a solid background for the rest of the paper.
KEY WORDS: A list of 5-10 key “words” (short phrases are OK) should be given under the ABSTRACT.
A section entitled METHODS should follow the introduction.
The results portion, may take various forms depending on the intent of the paper. For instance, a taxonomic paper, which needs not to label this section as RESULTS, should roughly follow the following format. All papers describing new taxa should include enough information to make them useful to the nonspecialist. Generally this requires a key and a short review or discussion of the group, plus references to existing revisions or monographs. Authors must include the name(s) of recognized institution(s) where their type or their voucher specimens have been deposited. For more experimental papers, a section entitled RESULTS is appropriate. This section is followed by a DISCUSSION, if it is substantial in nature, else it may be incorporated into the RESULTS as RESULTS AND DISCUSSION.
This section should be followed by ACKNOWLEDGMENTS were authors thank those who, while not authors, have contributed to the publication.
Finally, the LITERATURE CITED should include all sources cited in the paper. Authors are urged to be especially mindful for accuracy of the references cited. Each reference in the text must also be listed under the LITERATURE CITED and vice versa. The citations should be alphabetized, authors in boldface, followed by the year of publication, titles, and name of the journal/book. References in the text are to be cited with author(s) and year. Where there are more than two authors, only the first should be named in the text, followed by “et al.” Examples: ...has been investigated by Miller (1993) and Miller and Maier (1994). Baker et al. (1996) have shown..., or (Miller, 1993; Miller and Maier, 1994; Baker et al., 1996). The list of references should be in alphabetical order by last name of the first author with all authors and the complete title of each work cited. Full references must be given, including city of publication and publisher for books. A few examples follow:
Article in Journal: Jolivet, P. 1977. Sélection trophique chez les Eupoda (Coleoptera Chrysomelidae). Bulletin Mensuel de la Société Linnéenne de Lyon 46:321-326.
Book: Martínez-Delclòs, X. (Editor). 1991. Les Calcàries Litogràfiques del Cretaci Inferior del Montsec. Deu Anys de Campanyes Paleontològiques. Institut d’Estudis Ilerdences. Barcelona, Spain. 162 pp.
Book in a series: Jacoby, M. 1880. Biologia Centrali-Americana. Insecta. Coleoptera. Volume VI. Part 7. Supplement. Phytophaga (part). Taylor and Francis. London, England, United Kingdom. 262 pp.
Chapter in Book: Schmitt, M. 1996. The phylogenetic system of the Chrysomelidae – history of ideas and present state of knowledge. pp. 57-96. In, P.H.A. Jolivet and M.L. Cox (Editors). Chrysomelidae Biology. Volume 1. The Classification, Phylogeny and Genetics. SPB Academic Publishing. Amsterdam, The Netherlands. 443 pp.
Experimentally-oriented papers should follow the protocols of their fields, particularly in the Methods. For instance, DNA or protein sequences must be deposited in public databases (GenBank, EMBL, etc.), and accession numbers must be given in the Methods (to be provided after the manuscript is accepted).
Use International Rules of Nomenclature. Authors describing insects or other animals must follow the most recently-published rules of zoological nomenclature [International Commission of Zoological Nomenclature. 1999. International Code of Zoological Nomenclature. Fourth Edition. Adopted by the International Union of Biological Sciences. International Trust of Zoological Nomenclature c/o The British Museum (Natural History). London, United Kingdom. 306 pp.]. Authors should follow the applicable international codes of nomenclature for the other groups of organisms.
Tables. Tables should be submitted in separate files, not embedded in the text. Authors can be very helpful by indicating the approximate desired locations within the text of accompanying figures, tables, and other illustrations. Tables must have an appropriate heading and must bear consecutive Arabic numerals. Each column of a table should have a heading and the units of measure, if any, should be indicated in these headings. If there are symbols or abbreviations used in the table, they should be explained at the bottom of the table. Tables should be cited “Table 1,” etc.
Illustrations (diagrams, graphs, and photographs). For maximum size and definition, full page figures, including legends, should be submitted as nearly as possible in a proportion of 4/6. Illustrations should be clean, sharp, with good contrast, and artistically designed to fit the full-page width after reduction; with caption they may occupy the full-page length. You must include electronic files of plates (not individual images) derived from excellent originals *before* the paper is sent out to reviewers. High resolution means, at least, 900 ppi (pixels per inch) for plates consisting only of line drawings or 1200 ppi for plates using color or gray tones. In general, such files tend to be larger than 1MB. The page dimensions of Entomological News are approximately 17.5 x 11 cm.
It is mandatory that when scales are used, they be included in the illustration itself. All measurements used in the text as well as in figures and tables shall be given in the SI units (Système International d’Unités) of measure. Authors using maps should include an insert to show geographical context and have them labeled. Please use Times Roman font for all legends included in the figures and be certain that, after reduction, all lettering and symbols are clear and easy to read. Hardcopy figures should be mailed by attachment or mounted separately on solid white board, to be mailed flat (never folded or rolled). All illustrations must be numbered consecutively using Arabic numerals. They should be cited “Fig. 1” or “Figs. 1–4” in sequential order. Plates comprising several figures or photographs should have internal numbers or capital letters (A, B, C) for reference using Times Roman fonts. Legends should be appended separately at the end of the manuscript. Photographs should be mailed by attachment or sent in triplicate. Do not mount line illustrations (drawings, maps, graphs, or diagrams) and half-tones (photographs) on the same plate. Photographs, must be of exceptional quality, good contrast, and submitted as close to Entomological News page size as possible, avoiding “landscape” (i.e., horizontal) orientation. Normally only previously unpublished illustrations are acceptable. If circumstances require the reproduction of copyrighted material, the authors are responsible for obtaining written permission from the copyright holder (a signed permission to accompany the revised typescript).
Page Proofs. The printer will send page proofs to the Editor and then the proofs will be sent to the corresponding authors as .pdf files. The computer that authors use must be able to receive files of at least 5MB. Within three days, authors must e-mail the proofs to the Editor, with corrections indicated precisely to the page, paragraph, and line. Authors who anticipate being absent are urged to provide forwarding addresses or to provide a temporary address with dates. Proofs not received on time from authors may be published at a later date. The Editor will collect the page proofs and send them to the printer.
Page and Reprint Charges. Contact the Editor for current page and reprint charges. Authors will be mailed invoices for their total page(s) and reprints, including shipping charges. After receiving invoice, please remit payment, or address questions, to the known Office of Publication. Articles longer than 20 printed pages of Entomological News may be published in two or more installments, unless the author is willing to pay the entire cost of a sufficient number of additional pages in any one issue to enable such an article to appear without division.
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